Visual Event Planning Templates
Organize Successful Events
A single, connected workspace to plan your events from ideation, designing, budget planning to developing your promotional strategies.
- Multiple templates to inspire your event plans
- Real-time collaboration to work with your team & clients
- Visual tools to streamline event planning processes
Over 10 Million people and 1000s of teams already use Creately
Visual Event Planning Templates and Examples
Event Planning Check List
Event Planning Timeline
Event Planning Checklist Template
Event Planning Timeline Template
Event Planning Organizational Chart
Streamline Your Event Planning Projects
Multiple professionally-designed templates for floor plans, event schedules, agendas, workflows, and more.
Professional diagramming tools to visualize key event processes, timelines, roadmaps, and work breakdown structures easily.
Built-in brainstorming tools like mind maps and post-it note walls to collect your team’s ideas, discuss and prioritize them.
Simple drag and drop tools to manage and organize your event planning tasks seamlessly, whether you are organizing a small meeting or a large conference.
Keep Everyone & Everything in Sync
Multi-user collaboration with asynchronous editing to collaborate around planning documents with your team, suppliers, and clients.
Multiple access roles and levels to keep your event planning documents easily accessible to everyone.
In-app video and audio calls to quickly connect with your team to brainstorm, plan, decide, and finalize event items.
Comment with context, have discussions and follow-ups on the same canvas. Async!
Smart notifications to stay updated on changes other stakeholders make to the event plans.
Guest Share to share your plans with guests and visitors with an email invite or a quick link.
Make Informed Decisions
Infinite canvas to centralize all elements of your event planning project in a single space. Reduce emails, applications, & spreadsheets needed to plan your event.
Add detailed docs, attachments, links and more via the notes feature on each item to capture details and the big picture in a single space.
Bring all your event-related data from external sources to visualize on the canvas and connect information together for faster decision-making.
Power up Your Creative Process
Dedicated shape and icon libraries and preset color themes to design professional event flyers, posters, ads, and storyboards.
Import images, vectors, and more on to the canvas to customize your creative assets.
Built-in tools to create dynamic and interactive presentations, reports, and dashboards for stakeholders.
Whiteboard with freehand drawing to assist with visualizing concepts and freehand note taking during meetings and brainstorming sessions with clients and teams.
Embed your plans and visuals in any site or export them as PDFs, SVGs, PNGs, or JPEGs for sharing, publishing, or printing.
Go from Idea to Execution
Prioritization grids to visually rank action items for effort and impact, and plan and assign tasks.
Assign tasks to complete items in context. Link tasks to or from other project management tools seamlessly.
Set estimated times and due dates for tasks and allocate resources based on availability and skill sets.
Multiple app integrations to help you import and export data across teams on different platforms.
What Is Event Planning?
Event planning is the process of organizing and managing projects such as a launch, ceremony, party, team building activity, meeting etc. It includes elements such as creating timelines, budgeting, and organizing food, transportation, equipment.
How to Create an Event Plan?
- Define the goals and objectives for the event you are planning. Determine what you hope to accomplish at the end of the event.
- Using an org chart, assign responsibilities to your team members to carry out each task related to organizing the event.
- Create a mind map to brainstorm event planning process steps with your team. Use Creately’s real-time collaboration to edit the diagram online.
- Organize the process steps you identified with the help of an event timeline template. Mark the deadlines for the different steps.
- Create an event budget for all expenses including venue, marketing, catering etc. Use this budget planning chart to complete it.
- Once you have booked the venue for the set date, identify partners, sponsors and other vendors for the event. Make sure they can help you achieve your goals.
- With the help of a mind map, brainstorm ideas to develop a branding strategy for the event with your team.
- Establish a system to measure the success of your event based on the goal you set. For example, it could be the number of attendees or registrations.
- Download your diagrams as SVGs or in print-ready formats or share them with others so they can quickly access and edit them.